Features
Convert More Inquiries Into Clients
AI Receptionist helps you capture, nurture, and convert prospects into committed Pilates clients on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
Benefits
Convert More Inquiries Into Client Conversations
AI Receptionist helps you capture, nurture, and convert prospects into committed clients on autopilot with our AI Assistants through SMS, Email, Live Chat, Phone Calls, and more! Scroll down for more details.
01
Double Your Speed To Lead
Stop missing out on potential clients! Our AI Assistants will automatically respond to equipment questions, follow up with session inquiries, and professionally nurture your prospects. Streamline all your client communication in one place so that you can double your speed to lead and fill your sessions!
02
Instantly Fill Your Session Schedule
Say goodbye to missed client opportunities! AI Receptionist schedules Pilates sessions for you automatically so that you can build stronger client relationships! Our AI will book sessions directly to your studio calendar.
03
Have a 24/7 AI Receptionist for Your Studio
Our AI Receptionists will work around the clock so you NEVER miss a potential client. They will automatically extract client information from conversations, update your studio management system, route calls to instructors, and book sessions! Convert all your inbound leads to movement opportunities.
04
Autonomous Self-Schedule
Our AI Assistants will bring themselves back into the conversation with precision. Your prospect is busy at work and needs a couple hours? No problem, the assistant will re-schedule themselves to follow up about that evening Reformer session.
05
Autonomous Emailing
Have your AI Assistant autonomously email prospects for you – no workflows required! Your lead requests more information about private sessions, the assistant will craft and send a professional email with instructor qualifications and scheduling options.
06
Get Precise Results
Unlike hiring front desk staff or paying a full-time employee, our bot generates predictable client conversion results with the precision your Pilates studio demands. And the best part is that it frees up your instructors for what they do best – teaching proper form and technique.
Convert More Inquiries Into Client Conversations
AI Receptionist is fully customizable for Pilates studios. You can build custom AI phone call agents using no-code tools, define how client calls should be handled professionally, and add automations like session booking, equipment reminders, or studio management updates. It supports natural language understanding of Pilates methodology and equipment, which helps the AI respond more naturally and improve client engagement.
Whether you want to build an AI receptionist, a session scheduler, or a client assessor, we provide the flexibility to tailor it to your Pilates studio needs.
7 Channel Automated Follow Up
Automatically message potential clients across multiple channels including SMS, Email, Voicemail, Calls, Facebook Messenger.
Team Management
Work with instructors and staff to see the system how they see it, track client progress, set up package campaigns, and more.
AI Session Booking
Use AI Receptionist to book Pilates sessions for you so that you can focus on what matters the most: instructing proper form and technique.
Lead Round Robin
Automatically distribute potential clients between instructors and track the progress on each prospect.
Live Call Transfer
Automatically get inbound calls every time a prospect is ready to talk about their fitness goals and when they schedule their assessment session.
Reminders
Remind yourself to follow up with clients, send session information, or perform any other fitness-related tasks in your client lifecycle.
Communication Center
All of your client communication in one place! Email, SMS, Phone, Voicemail, Facebook Messenger, Web Chat, and more!
Advanced Reporting
Easily see how well your package campaigns and instructor team are performing so that you can increase your client opportunities.
Mobile App
Convert prospects on the go with our mobile app, respond to client inquiries, track session statuses, complete follow-ups, and more.
Features & Benefits
The #1 AI Solution for Pilates Studios
With Industry Leading Features Built for Clients
Autonomous Session Management
Our system can directly integrate with your studio calendar (Google Workspace, Outlook, Calendly, etc.) and the AI can conversationally book Pilates sessions on it. Our AI Assistants can check equipment availability, cancel bookings, dynamically check instructor schedules, and reschedule clients efficiently.
Autonomous Note Taking
Your prospect mentions they have lower back concerns? The AI will make a note for the instructors. Does the current client want to upgrade to private sessions? The Assistant will leave a note. It’s a TRUE AI receptionist experience beyond just answering the phone. It lives on every channel and can orchestrate the whole client experience from inquiry to ongoing training.
Autonomous Task Creation
Our AI Assistants can autonomously create tasks for your instructor team. If your prospect needs equipment orientation or wants to discuss specific fitness goals, the AI will create a task and notify the appropriate instructor.
Custom Actions
Create connections with ANY studio management system with custom actions and have the AI Assistant be aware of it. Connect your AI Assistant to your client database and have it reference session history, package status, or instructor preferences.
Voice AI for Pilates
Our AI Voice Assistants can answer client calls 24/7, take notes about fitness goals, book Pilates sessions, and redirect calls to certified instructors. Our Voice can converse in English, German, Japanese, Spanish, French, Portuguese & Hindi with professional precision.
Data Extraction
Have your AI Assistant pull client information from conversations and update custom fields. A prospect calls asking about equipment differences? The AI Assistant can answer the call, explain Reformer vs. Mat options, and update your CRM with their fitness goals and contact information.
Build Vs Partner
Comparison Table
| Features | Replace | Other Tools | AI Receptionist |
|---|---|---|---|
| CRM & Pipeline Management | Pipedrive, Zoho | $99/m | ✓ |
| Unlimited Sales Funnels | ClickFunnels | $297/m | ✓ |
| Website Builder | WordPress, Wix | $29/m | ✓ |
| Surveys & Forms | Typeform, Google Forms | $49/m | ✓ |
| Email Marketing | Mailchimp, ActiveCampaign | $99/m | ✓ |
| 2-Way SMS Marketing | Twilio, SimpleTexting | $39/m | ✓ |
| Booking & Appointments | Calendly, Acuity | $29/m | ✓ |
| Workflow Automations | Zapier, Make.com | $169/m | ✓ |
| Courses/Products | Teachable, Kajabi | $99/m | ✓ |
| Call Tracking | CallRail, Twilio | $49/m | ✓ |
| Reputation Management | Birdeye, Podium | $159/m | ✓ |
| Tracking & Analytics | Google Analytics | $299/m | ✓ |
| Communities | Slack, Facebook Groups | $89/m | ✓ |
| Membership Mobile App | Trainerize, My PT Hub | $497/m | ✓ |
| Document Signing | DocuSign, PandaDoc | $89/m | ✓ |
| AI Agents Platform | Synthflow, Closebot | $475/m | ✓ |
| OVERALL PRICE | $2636+ per month | $299 per month |
Pricing & Plans
Get Started With AI Receptionist for Your Pilates Studio
Explore the precise options below. Whether you need just an AI agent platform for client calls or a complete Marketing Platform with CRM and client management capabilities, we’ve got your studio covered!
$99
/Month
CRM & Lead Machine
An all-in-one sales and automation hub to streamline lead capture, follow-ups, and client management – built for service-based businesses.
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
$249
/Month
AI Agent Platform
Your always-on AI agents built to call and chat with customers, streamline support, and grow your sales – no extra team members needed.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Complimentary Extras
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
$299
/Month
BEST VALUE – (CRM + AI Agents)
Fully integrated for a seamless experience. Unlock end-to-end automation from first touch to follow-up – powered by AI and backed by a complete CRM system.
AI Agent Features
- Orbs, Widgets, LIVE chat, Facebook, Instagram, WhatsApp, SMS and Voice Calling
- Everything under one agent prompt
- Direct calendar integration
- Transcript of every conversation
- Fallback mechanism to ensure 99.9% uptime
- Specifically trained on your business details with access to information in real time
Custom Tools & Integrations
- Connect to any platform and CRM via Zapier, N8N, and Make.com
- Connect to any knowledge base and source of verifiable data
- Your AI Agents have access to the internet in real time
- Autonomously switch between channels, voice, text, and email
- Build LIVE Chat Agent, Social Media DM Agent, Texting Agent, Inbound Voice Assistant, Outbound AI Voice Assistant With One SINGLE prompt
Website Features
- Drag & Drop Funnel & Website Builder
- Built-in Form & Survey Builder
- Booking Calendar Integration
- Live Chat Widget
- Blog + SEO Settings
- Unlimited Domains
- Custom Thank You Pages
- Built-in Analytics
- Popups & Exit Intent Offers
- Google & Facebook Pixel Support
Automation Features
- Visual Workflow Automations
- Smart Triggers & Tags
- Email & SMS Sequences
- Lead Nurturing Campaigns
- Pipeline & Task Automation
- Missed Call Text Automation
- Drip Campaigns
- Automated Review Requests
- Zapier + Webhook Integration
- Auto-assign Leads to Team
Complimentary Extras
- Mobile App Access
- AI-Powered Email Writer (Beta)
- Built-in Reputation Manager
- AI Chatbot (Optional Add-on)
- Facebook Lead Ad Integration
- Appointment Reminder System
- Stripe & PayPal Integration
- Custom Dashboards
- CRM Setup Support
- One-on-one onboarding experience
- Pre-built agents to save you time
- Full documentation and step-by-step walkthroughs
- Ongoing Support
Still unsure? Every purchase comes with a 100% money-back guarantee. Experience our product for 7-days risk-free, and if it’s not for you, we’ll ensure you’re fully refunded – no questions asked.
FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your studio management system.
What is AI Receptionist for Pilates Studios?
AI Receptionist is a conversational AI agent platform built precisely for Pilates studios to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time client interactions like answering calls about equipment availability, routing them to certified instructors, booking sessions, leaving voicemails, or sending follow-up via SMS about upcoming classes. It understands Pilates methodology and equipment and integrates seamlessly with your studio management systems.
Whether you’re using it for client assessment, session scheduling, or maintaining your studio’s professional standards, AI Receptionist makes managing your Pilates practice easier and more precise. It goes beyond phone calls too – offering automation features that help improve client satisfaction and support your instructor team.
How are you different from other fitness studio platforms?
We are the very first AI platform to combine voice & chat into one Assistant with Pilates expertise — meaning you can create one Assistant that can call clients, text them about session availability, and send equipment reminders, while retaining context of their fitness goals and progress tracking.
Can I customize AI Receptionist for my Pilates studio’s specific approach?
Absolutely. AI Receptionist is fully customizable for Pilates practices. You can build custom AI phone call agents using no-code tools, define how client calls should be handled professionally, and add automations like session booking, equipment reminders, or package updates. It supports natural language understanding of Pilates methodology and equipment, which helps the AI respond more accurately and improve client engagement.
Whether you want to build an AI receptionist, a session scheduler, or a client assessor, AI Receptionist gives you the flexibility to shape it around your studio’s specific Pilates approach and standards.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as professional support for your front desk team. It doesn’t replace the personal attention — it handles the detailed inquiries so your team can focus on client care and studio operations. That includes managing calls during sessions, answering questions about Reformer vs. Mat classes, routing calls to appropriate instructors, and sending precise follow-up about missed appointments.
It’s especially helpful during peak booking hours or when you’re conducting instructor training. Plus, because it understands Pilates equipment and methodology, clients receive accurate information about class requirements and instructor specialties.
What if the AI Agent doesn’t understand complex Pilates terminology?
You’re always in control of your AI’s knowledge and professionalism. With AI Receptionist, you can define how your AI agents discuss Pilates equipment, methodology, and your studio’s specific approach. You can create precise responses for equipment questions and escalation rules when detailed instruction guidance is needed. Your AI maintains the professional standards and expertise your Pilates studio is known for.
What happens if the AI Agent encounters injury or modification questions?
If the AI encounters questions about injuries, physical limitations, or exercise modifications, it responds with appropriate caution and professional boundaries. It can offer to connect clients with certified instructors, schedule assessment sessions, or escalate calls to senior practitioners. You can set rules like “refer injury questions to certified instructors” or “schedule consultations for modification needs.”
Can AI Receptionist handle private session scheduling and instructor matching?
Yes – AI Receptionist can manage private session bookings, match clients with appropriate instructors based on specialties and availability, and handle complex scheduling for equipment-specific sessions. It can coordinate Reformer availability, instructor certifications, and client preferences to ensure optimal session matching.
Can I ensure the AI maintains our studio’s professional standards?
Yes. You can choose professional AI voices and customize the communication style to match your studio’s expertise and attention to detail. This lets your AI voice agent embody the knowledgeable, precise approach that clients expect from a quality Pilates studio. The AI maintains appropriate professionalism and accuracy in all interactions.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my Pilates studio?
You can efficiently implement the system in just a few minutes. Choose a Pilates-focused template, connect your studio management system, upload your instructor certifications and equipment schedules, and begin serving clients. There’s no technical complexity required, and everything integrates seamlessly with your existing professional systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the Pilates community?
This is for Pilates studio owners who want to book more sessions without compromising quality, certified instructors who want to focus on teaching rather than scheduling calls, and studio managers looking to automate administrative tasks while maintaining the precision and professionalism that defines excellent Pilates instruction.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it – we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.