Our AI Receptionist Books More Pilates Sessions
Convert Trial Classes to Memberships with Pilates-Trained AI Agents! Test how our AI handles reformer bookings, class levels, and equipment questions – FREE!
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PILATES AI DEMO LIVE
Try Out Our Pilates-Trained AI Voice Agent Below
CONVERSATIONAL AI THAT CONVERTS CLIENTS FASTER.
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Available 24/7 • Average response time: < 2 seconds
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Features
The AI Receptionist with Perfect Form
Capture client calls and session bookings 24/7, even outside studio hours. Setup in minutes, keep your existing number.
Tailored To Your Pilates Studio
Your AI Receptionist understands Pilates equipment, class levels, and your instructor specialties. This means it can answer questions about Reformer availability, Mat vs Equipment classes, and instructor matching easily.
Text & Schedule Pilates Sessions
Your receptionist can intelligently text clients custom links during conversations. For example, if someone asks about private sessions, it can text your instructor availability or booking system.
Build and Tweak in Minutes
The simplest solution for busy studio owners. Create, purchase, and publish your Pilates AI Receptionist in just five minutes. Update equipment schedules, instructor info, or studio policies anytime.
Advanced Analytics for Studio Success
View call transcripts, text history, and voicemails from clients directly from your dashboard. Export phone numbers for targeted package promotions or workshop announcements.
Multiple Channels - One Precise AI Receptionist
Voice
Answers calls 24/7 with a professional, knowledgeable voice. Perfect for explaining equipment and class benefits.
Text
Reaches out via SMS, WhatsApp, Instagram and Facebook replying to incoming text messages and booking appointments.
Website Embeds
Embed your Pilates AI to help visitors understand class types and book appropriate sessions.
Key Benefits
Unlock Your Pilates Studio's AI Potential
Discover how our powerful AI features streamline your studio operations, enhance client experience, and make managing your Pilates practice easier than ever before.
Session Reminders
Strengthen your studio's client relationships and ensure that every client who wants to train is followed up with precisely
Qualified Clients
Our AI Sales Agent will assess your prospects' fitness goals before they arrive so you can match them with the perfect instructor!
Automated Follow-Up Messages
Someone didn't show up to their session? Our AI will professionally follow up with them and offer rescheduling options.
Booked To Your Equipment Schedule
The AI Sales agent can sync to your Reformer calendar, view equipment availability, and book clients directly to your schedule.
Get Precise Results
Unlike hiring studio staff or paying a full-time employee, our bot generates accurate results with the precision your Pilates studio demands.
100K+
Voice Calls Handled
1M+
Messages Across Channels
50+
Pilates Studios Automated With AI
261
Unique Agents Generated
OUR POWERFUL FEATURES
Industry Leading Features for Pilates Studios
Wellgrow is fully customizable for Pilates practices. You can build custom AI phone call agents using no-code tools, define how client calls should be handled, and add automations like session booking, equipment reminders, or package updates. It supports natural language understanding of Pilates methodology and equipment, which helps the AI respond more precisely and improve client engagement.
Whether you want to build an AI receptionist, a session scheduler, or a client assessor, Wellgrow gives you the flexibility to shape it around your Pilates studio.
Conversational AI Agents for Clients
Wellgrow's AI agents are designed to engage with your clients across multiple channels. Whether they reach out via text, email, or phone asking about Reformer availability, class levels, or instructor expertise, your AI assistant is always ready to respond instantly, providing personalized, knowledgeable conversations.
Multi-Channel Outreach for Pilates Clients
Wellgrow's AI can reach out and follow up with clients across web chat, SMS, email, and phone calls. No matter how your clients prefer to communicate about sessions or wellness goals, AI will make sure they're always supported.
Studio Management Integration
Seamlessly integrate with your studio management system to ensure that all client information, session bookings, and interactions are updated automatically. Your instructor team will always have the most up-to-date information to provide effective training.
24/7 AI Receptionist for Your Studio
Our AI Receptionists will work around the clock so you NEVER miss a potential client. They will automatically extract client information from conversations, update your studio software, route calls, and book sessions! Convert all your inbound leads to movement opportunities.
Testimonials & Reviews
Join Hundreds Of Pilates Studios Leveraging AI Agents!
See why hundreds of Pilates studio owners trust us! Discover how our AI Agent solutions have helped studios streamline operations and book more sessions.
We'd tried several automation tools...
Julian Weber
Strategy, implementation and support...
George Ellsworth
What impressed me most was their...
Richard Dorrington
What I appreciate most is their...
Luke Duyson
Finally found an AI solution that...
Samuel Butler
What I loved most was how patient the...
Harold Merton
The AI doesn't just book appointments...
Nicholas Arkwright
The integration with our existing GHL...
Dominic Greeley
Wellgrow's team actually listens
Magnus Steele
Latest News & Articles
Stay ahead of the curve with insights on AI automation, client experience, and Pilates studio growth strategies. From session scheduling trends to client conversion tactics, our blog is packed with actionable advice to help you run a smarter, more streamlined Pilates practice.
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FAQ
We handle everything behind the scenes so your AI sounds natural and creates necessary actions in your studio management system.
What is AI Receptionist for Pilates Studios?
AI Receptionist is a conversational AI agent platform built precisely for Pilates studios to handle phone conversations and text messages across various channels such as SMS, Facebook, WhatsApp, Instagram & LIVE chat with AI — and both inbound and outbound calls. Using AI-powered voice and chat agents, it manages real-time client interactions like answering calls about equipment availability, routing them to certified instructors, booking sessions, leaving voicemails, or sending follow-up via SMS about upcoming classes. It understands Pilates methodology and equipment and integrates seamlessly with your studio management systems.
Whether you're using it for client assessment, session scheduling, or maintaining your studio's professional standards, AI Receptionist makes managing your Pilates practice easier and more precise. It goes beyond phone calls too - offering automation features that help improve client satisfaction and support your instructor team.
How are you different from other fitness studio platforms?
We are the very first AI platform to combine voice & chat into one Assistant with Pilates expertise — meaning you can create one Assistant that can call clients, text them about session availability, and send equipment reminders, while retaining context of their fitness goals and progress tracking.
Can I customize AI Receptionist for my Pilates studio's specific approach?
Absolutely. AI Receptionist is fully customizable for Pilates practices. You can build custom AI phone call agents using no-code tools, define how client calls should be handled professionally, and add automations like session booking, equipment reminders, or package updates. It supports natural language understanding of Pilates methodology and equipment, which helps the AI respond more accurately and improve client engagement.
Whether you want to build an AI receptionist, a session scheduler, or a client assessor, AI Receptionist gives you the flexibility to shape it around your studio's specific Pilates approach and standards.
We already have front desk staff, why use AI Receptionist?
Think of AI Receptionist as professional support for your front desk team. It doesn't replace the personal attention — it handles the detailed inquiries so your team can focus on client care and studio operations. That includes managing calls during sessions, answering questions about Reformer vs. Mat classes, routing calls to appropriate instructors, and sending precise follow-up about missed appointments.
It's especially helpful during peak booking hours or when you're conducting instructor training. Plus, because it understands Pilates equipment and methodology, clients receive accurate information about class requirements and instructor specialties.
What if the AI Agent doesn't understand complex Pilates terminology?
You're always in control of your AI's knowledge and professionalism. With AI Receptionist, you can define how your AI agents discuss Pilates equipment, methodology, and your studio's specific approach. You can create precise responses for equipment questions and escalation rules when detailed instruction guidance is needed. Your AI maintains the professional standards and expertise your Pilates studio is known for.
What happens if the AI Agent encounters injury or modification questions?
If the AI encounters questions about injuries, physical limitations, or exercise modifications, it responds with appropriate caution and professional boundaries. It can offer to connect clients with certified instructors, schedule assessment sessions, or escalate calls to senior practitioners. You can set rules like "refer injury questions to certified instructors" or "schedule consultations for modification needs."
Can AI Receptionist handle private session scheduling and instructor matching?
Yes - AI Receptionist can manage private session bookings, match clients with appropriate instructors based on specialties and availability, and handle complex scheduling for equipment-specific sessions. It can coordinate Reformer availability, instructor certifications, and client preferences to ensure optimal session matching.
Can I ensure the AI maintains our studio's professional standards?
Yes. You can choose professional AI voices and customize the communication style to match your studio's expertise and attention to detail. This lets your AI voice agent embody the knowledgeable, precise approach that clients expect from a quality Pilates studio. The AI maintains appropriate professionalism and accuracy in all interactions.
What are AI Voice Agents?
AI voice agents are artificial intelligence powered virtual assistants that use speech recognition and natural language processing to understand, interpret, and respond to human speech in real time. They automate voice-based tasks like answering customer questions, booking appointments, handling service requests, or guiding users through processes.
What’s everything AI Receptionist can do?
It does a lot…Our guardian pulls all inbound and outbound message from the sub-account and, with the use of an “active tag”, we know who you want us to reply to and who not to. We also have 15+ built-in functions, inbound/outbound voice that does the same thing. Widget, telephony, deployment, and more.
What are the key components of an AI voice agent?
An AI voice agent is made up of four core components that work together to carry out a full voice interaction from start to finish.
Automatic Speech Recognition (ASR) listens to what the user says and turns their voice into text, removing background noise and figuring out the most likely words.
Language Understanding (LLM + NLU) looks at the text and figures out what the user wants, pulling out key details like names, dates, or account info.
Dialogue Management and Logic decides what to do next, whether that’s answering a question, calling an external system, or asking for more information.
Neural Text-to-Speech (Neural TTS) takes the final response and turns it into natural-sounding speech so the conversation feels smooth and human.
How long does it take to set up for my Pilates studio?
You can efficiently implement the system in just a few minutes. Choose a Pilates-focused template, connect your studio management system, upload your instructor certifications and equipment schedules, and begin serving clients. There's no technical complexity required, and everything integrates seamlessly with your existing professional systems.
How well does AI Receptionist scale?
AI Receptionist is built for scale. Whether you’re handling 100 or 10,000 calls per day, it maintains consistent performance with low-latency, real-time responses — making it ideal for teams that need to move fast without compromising quality.You can expand across use cases like appointment scheduling, follow-ups, or multilingual support — all without adding headcount. It’s a great way to improve customer service while keeping costs down.
Who is this system for in the Pilates community?
This is for Pilates studio owners who want to book more sessions without compromising quality, certified instructors who want to focus on teaching rather than scheduling calls, and studio managers looking to automate administrative tasks while maintaining the precision and professionalism that defines excellent Pilates instruction.
Do you provide onboarding and training?
Yes. Every plan includes onboarding and video tutorials. We also have a support team ready to help.
Can I have more than one account? (ex. Brands/Franchises/Multi-Location Owners)
Yes. Each plan comes with a set number of subaccounts. You can manage multiple clients or brands.
What if I’m not technical?
That’s the beauty of it - we’ve done all the setup. You don’t need to touch code, APIs, or advanced workflows.
Power Your Pilates Studio with AI
Whether you're using it for client assessment, session scheduling, or just to reduce administrative tasks, AI Receptionist makes managing your Pilates studio easier and more precise. It goes beyond phone calls too - offering automation features that help improve client satisfaction and streamline instructor workflows.